11 Scanning Issues with USCIS You Should Avoid Now

We have heard so many cases that were delayed due to scanning issues! The good thing is - these issues are very easy to avoid. USCIS recently released a list of things that you should NOT do so they can process your documents more smoothly. Let's check them out!

11 Scanning Issues with USCIS You Should Avoid Now

How to Avoid Scanning Delays with USCIS

As you may know, USCIS is moving toward an increasing electronic environment so that they can process cases in an efficient way. Most of the documents are scanned and uploaded into electronic database systems. Therefore it's especially important for applicants to avoid delays by avoiding scanning issues. Here is a list of things that you should NOT DO to avoid delays:

  1. Hole punch, staple, paper clip, binder clip, or otherwise attach documents to one another.
  2. Include photos or documents smaller than 4x6 inches for evidentiary purposes. Provide photocopies of these items instead. The only exception is when we request a passport photo with the filing.
  3. Include anything that contains electronic chips and batteries (such as musical greeting cards) or any non-paper materials such as cassette tapes, CD-ROMs, DVDs, toys, action figures, or thumb drives. We will not accept these types of materials. However, we will accept photographs or photocopies of these items.
  4. Submit forms or evidence documents bound with a binding or spiral wire/plastic.
  5. Submit evidence using photo albums, scrapbooks, binders, or greeting cards.
  6. Fold documents.
  7. Place sticky notes on documents.
  8. Use insertable tab dividers.
  9. Print forms on colored paper.
  10. Submit more than one copy of the same document or evidence unless required by the form instructions or regulations. If you are required to submit a copy of a complete prior application, petition, or request, clearly mark it as a “COPY” at the top of each page to ensure it is processed as intended.
  11. Send original documents such as birth certificates, marriage certificates, driver’s licenses, passports, naturalization certificates, except when:
    • Required by the form instructions for the application, petition, or request you are filing; or
    • We specifically issue a request for you to submit an original document.

Avoiding these activities will improve USCIS's efficiency as they process your application, petition, or request.

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